I believe everybody knows what a checkbox is, you must have seen plenty of them on various forms online. Still, for the sake of clarity, let me begin with a brief definition.
A check box, also referred to as a tick box or checkmark box or selection box, is a little square box where you click to select or deselect a given option.
Checkboxes in Excel
Inserting a checkbox in Excel sounds like a trivial thing, but it opens up a host of new possibilities for your worksheets that will keep you on track with your goals, schedule, assignments, etc.
Here are the steps to insert a checkbox in Excel: Go to Developer Tab –Controls –Insert – Form Controls – Check Box. Click anywhere in the worksheet, and it will insert a checkbox (as shown below). Now to need to link the checkbox to a cell in Excel.
How to insert checkbox in Excel
Like all other Form controls, the Check Box control resides on the Developer tab, which does not appear on the Excel ribbon by default. So, you need to turn it on first.
1. Show the Developer tab on the ribbon
To add the Developer tab to the Excel ribbon, do the following:
Right-click anywhere on the ribbon, and then click Customize the Ribbon… Or, click File - Options - Customize Ribbon.
Under Customize the Ribbon, select Main Tabs (usually it is selected by default), check the Developer box, and click OK.
2. Organize the data
If you are creating an Excel checklist or to-do list, the first step is to make a list of tasks or other items for which the check boxes will be inserted.
3. Add a check box
The preparation steps are completed, and now we are getting to the main part - add checkboxes to our Party Planning list.
To insert a checkbox in Excel, execute these steps:
On the Developer tab, in the Controls group, click Insert, and select Check Box under Form Controls.
Click in the cell where you want to insert the first checkbox (B2 in this example). The Check Box control will appear near that place, though not exactly positioned in the cell:
To properly position the check box, hover your mouse over it and as soon as the cursor changes to a four-pointed arrow, drag the checkbox where you want it.
To remove the text "Check Box 1", right click the checkbox, select the text and delete it. Or, right click the check box, select Edit Text in the context menu, and then delete the text.
Your first Excel checkbox is ready, and you just have to copy it to other cells.
4. Copy the checkbox to other cells
As you can see in the screenshot above, our Excel checklist is almost ready. Why almost? Although the checkboxes are inserted and you can now check or uncheck them by simply clicking on a box, Microsoft Excel is not able to respond to these changes because no cell is linked to any of the checkboxes yet.
Select the cell with the check box by using the arrow keys on your keyboard, and position the cursor over the lower right corner of the cell. When the mouse pointer changes to a thin black cross, drag it down to the last cell where you want to copy the checkbox.
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