Скачать или смотреть How to Archive Outlook Emails | Outlook Tips and Tricks 2025

Is your inbox overloaded with old emails, but you’re not quite ready to delete them? In this 2025 Outlook tutorial, we’ll walk you through how to archive emails in Microsoft Outlook—so you can keep your inbox clean without losing important messages.

Archiving in Outlook helps you:

Store emails safely without deleting them

Improve inbox performance and speed

Stay organized with less clutter

Preserve conversations for future reference or audits

In this video, you’ll learn:

The difference between Archive and Delete

How to manually archive emails in Outlook Desktop and Outlook Web

How to set up automatic archiving rules

Where to find your archived emails later

Troubleshooting if you can’t see the Archive option

📥 What Does Archive Mean in Outlook?

When you archive an email, it's moved out of your inbox and placed in the Archive folder or a PST/OST file, depending on your version of Outlook. The message isn’t deleted, just moved—and you can retrieve it anytime.

🖥 How to Archive Emails in Outlook Desktop (Microsoft 365/Office 2021):

Open Outlook

Select the email(s) you want to archive

Click the Archive button on the top ribbon

The message will move to the Archive folder (or PST file if you're using local archiving)

You can also right-click an email and choose Archive.

To view archived emails, just scroll to your Archive folder in the left sidebar.

🌐 How to Archive in Outlook Web (Outlook.com or Web App):

Go to Outlook.com and log in

Select one or more emails

Click the Archive icon (box with downward arrow)

The email will be removed from the inbox and stored in the Archive folder

To view: click “Folders” “Archive” in the left menu.

⚙️ How to Set Up Auto Archive (Outlook Desktop Only):

Go to File Options Advanced

Click on AutoArchive Settings

Choose how often to archive, which folders to include, and where to save the archive

You can choose to move items older than X days/months to a separate .PST file

This is perfect for long-term storage or compliance.

📁 Where Are Archived Emails Stored?

In Outlook Web, they stay in the Archive folder

In Outlook Desktop, you can archive to local PST files or cloud folders

Search for archived emails using the search bar, and select “All Mailboxes” or “All Outlook Items”

🛠 Troubleshooting:

Can’t find the Archive button? Make sure you’re not using an IMAP-only email account with restricted folders

Archived emails not syncing? Enable “Show all folders” and make sure Outlook is fully updated

By the end of this video, you’ll know exactly how to archive your Outlook emails in a way that keeps your inbox clean and your data safe in 2025.

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