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Visitor management is the process of tracking everyone who enters your building or your office.
Lets imagine few scenario which clearly says Visitor Management System is must for every office / factory or we can say a place where visitors comes to meet.
Scenario 1
Your company provides legal services to clients and handles confidential documents almost every day. You don not have a visitor management system, and your receptionist is away from the front desk. Someone has come to visit you and walks straight into your office, overhearing part of your conversation and possibly seeing some of the other client’s intellectual property.
Scenario 2
Your company is on the path of expanding so new faces appear monthly and you’re never sure the status of the people you see walking around.
One day you discover that some sensitive information was stolen. How can you even begin to find out who did it? You don’t even have a record of who was in your office that day.

Scenario 2
Your software company is just about to launch your new product. You hire several consultants to help you prepare for the big day. You know your competitors want to get the skinny, and you’ve been working hard to keep it under wraps. But then you discover a competitor’s name on the paper sign-in sheet at the front desk. With dread, you notice that the names of the consultants you hired are on the same page. Now the competition knows who you’re working with. And while they might not have the full details yet, they’re one step closer to learning your plans.
These test cases clearly shows you need a Visitor Management Systems. BSD Infotech has Barcode Based / Bio-metric Based Visitor Management System. We have PC based / Web Based / Tab based / Phone based Visitor Management System.
How many visitors are in your office right now? How many did you have yesterday? What about on a particular date?
Any office probably struggled to answer at least that last question, if not the one before. Some how even if they able to answer them at all, they will pull out manual register kept at gate with guard.
While they have got that register, here are a few more questions:
How many of the names can you actually read or were typed incorrectly?
How many visitors don’t have a time noted as to when they arrived?
Who forgot to sign out? (Or are they still hiding somewhere in the office?)
Was the sign-in or sign-out time that was recorded accurate?
Do you know which employee each visitor met with?

Especially in offices that don’t have a full-time receptionist, interruptions are a huge problem. A study at the University of California, Irvine, found that a typical office worker is interrupted once every 11 minutes. Furthermore, it takes 25 minutes to get back into a task after an interruption.

Another productivity pitfall is the necessity of having a person at the front desk all of the time.
Now question is What to Look for in a Visitor Management System.

BSD Infotech Private limited Visitor management system is the only system which is tailor made and even can customized as per organization need. Organizations where storing of visitor finger is necessary can use our VMS (Visitor Management System), other can use barcode based VMS (Visitor Management System). Organizations which want to give self check in facility can use Tablets.

Some of the most essential features to look for:

CUSTOMIZED CHECK-IN PROCESS
You probably have more than one type of visitor, and they don’t all need to go through the same check-in process. For example, for a general visitor, you may want to capture their name, company, email, and phone number. They might also need to sign an agreement and wear a badge. But for a courier delivering a document, probably all you need is their name and company. A customized check-in process allows you to design the reception experience around each visitor who comes to your office.

NOTIFICATIONS VIA MULTIPLE CHANNELS
When a visitor arrives at the office, the visitor management system sends an automatic notification to the person the visitor is there to see.

TWO-WAY COMMUNICATION
Your employees don’t just receive messages from the visitor management system. They can also send messages back to their visitors.

For more information please visit us at www.bsdinfotech.com or call us at 8588827540 or email us at [email protected]