How to write good English emails

This is an easier task than talking but still tricky. Become a copycat: Use phrases which your native co-workers send you in their mails, start making a list for yourself, build up your phrases and get better every time you send a mail. 

In this episode, we talk about:

• copying and pasting phrases and vocabulary from emails from native speakers.
• tips on how to start a mail.
• how much small talk should you include in a mail?
• the ‘sandwich’ and ‘kiss’ methods when it comes to the structure of a mail.
• What is important when writing your emails?
• the phrase “looking forward to …” and closing emails.
• how ChatGPT can help you with mailing.
• 2 examples of a mail written by ChatGPT in different styles (see below)
• a list of some ‘trendy’ mail communication phrases provided by ChatGPT (See below)2 examples of a mail written by ChatGPT in different styles:


Prompt: Please create an email to my co-workers to ask them to send me an update on their work before COB. Write in chatty informal way.


ChatGPT answer: 


Subject: Quick Check-In on Your Awesome Work! 🚀


Hey Team,


Hope your day is going as fantastic as mine! 🌟 I just wanted to touch base and catch up on all the incredible things each of you is working on. Our projects are like a symphony, and I can't wait to hear the harmony!


If you could shoot me a quick update on your progress before the end of the day, that would be amazing. I'm always eager to know about the awesome strides we're making together. Plus, it helps me stay in the loop and cheer you on from the sidelines.


No pressure, just looking forward to hearing about your victories and tackling any challenges together. Let's wrap up the day on a high note! 🎉


Thanks a bunch, rockstars!


Cheers,


[Your Name]


 
Prompt: Now rewrite in a more business-like tone.


Subject: Request for Project Updates by End of Day


Dear Team,


I trust this message finds you well. As we approach the close of business today, I would appreciate it if each team member could provide a brief update on their current project status.


Please include key accomplishments, challenges faced, and any support needed to ensure successful project completion. This information will be valuable for our overall project coordination and will assist in identifying any areas that may require additional attention.


Your timely responses are greatly appreciated. Feel free to reach out if you have any questions or require clarification on the requested details.


Thank you for your cooperation.


Best regards,


[Your Name]


 
A list of some ‘trendy’ mail communication phrases provided by ChatGPT:


1. "Circle back on this at your earliest convenience."


2. "Let's touch base to sync up on the latest developments."


3. "Ping me if you need further clarification."


4. "Moving forward, let's streamline our communication process."


5. "I'll loop you in on the details as soon as they're available."


6. "Can we schedule a brief sync-up to iron out the details?"


7. "Just a heads-up, there's a quick huddle scheduled for tomorrow."


8. "FYI, the latest updates are outlined in the attached document."


9. "I'm reaching out to touch base on our action items."


10. "Per our conversation, here's a follow-up on the action plan."


11. "Please revert by EOD if you have any outstanding concerns."


12. "Let's leverage this opportunity to brainstorm and innovate."


13. "I'm here to provide support should you encounter any roadblocks."


14. "If feasible, let's schedule a virtual meet to discuss further."


15. "I'm in the loop on that project, and I'll keep you posted on progress."


16. "Kudos on the successful completion of your recent tasks!"


17. "I appreciate your prompt attention to this matter."


18. "Feel free to drop me a line if you have any burning questions."


19. "For your convenience, the relevant information is outlined below."


20. "Looking forward to your insights during our upcoming team meeting."


 
In dieser Folge sprechen wir über:

• das Kopieren und Einfügen von Phrasen und Vokabeln aus E-Mails von Muttersprachlern.
• Tipps, wie man eine E-Mail beginnt.
• Wie viel Smalltalk sollte man in eine E-Mail einbauen?
• die "Sandwich"- und "Kiss"-Methode, wenn es um die Struktur einer E-Mail geht.
• Was ist beim Schreiben von E-Mails wichtig?
• die Formulierung "Ich freue mich auf ..." und das Beenden von E-Mails.
• wie ChatGPT Ihnen beim Mailing helfen kann.
• 2 Beispiele für eine von ChatGPT geschriebene E-Mail in verschiedenen Stilen (siehe unten)
• eine von ChatGPT erstellte Liste mit einigen "trendigen" Mail-Kommunikationsphrasen (siehe unten)2 Beispiele für eine von ChatGPT geschriebene E-Mail in verschiedenen Stilen:


Aufforderung: Bitte schreiben Sie eine E-Mail an meine Kollegen, um sie zu bitten, mir vor COB ein Update über ihre Arbeit zu schicken. Schreiben Sie in einem informellen Plauderton.


ChatGPTs Antwort:


Betreff: Schnelles Check-In...