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Deferred expenses in #odoo13, are payments made in advance by our company for our service products for insurance or home rent, etc . yet to render. Such payments are assets for the company that receives them since it still owes its customers these products or services. The company cannot report them on the current Profit and Loss statement, or expenses since the payments will be deducted in the future.

This future expense must be deferred on the company’s balance sheet until the moment in time they can be recognized, at once or over a defined period, on the Profit and Loss statement.

For example, let’s say we pay a five-year extended rent for 100000. We already paid the money now but haven’t deduced it yet. Therefore, we post this new expense in a deferred expenses account and decide to recognize it on a yearly basis. Each year, for the next 5 years, 20000 will be recognized as expenses.

Odoo Accounting handles deferred expenses by spreading them in multiple entries that are automatically created in draft mode and then posted periodically.

The server checks once a day if an entry must be posted. It might then take up to 24 hours before you see a change from draft to post. Such transactions must be posted on a Deferred Expenses Account rather than on the default expense account.

What does “Prorata Temporis” mean? The Prorata Temporis feature is useful to recognize your expense the most accurately possible. With this feature, the first entry on the Expense Board is computed based on the time left between the Prorata Date and the First Recognition Date rather than the default amount of time between recognitions.

Automate the Deferred Expenses: When you create or edit an account of which the type is either Current Asset or Non-current Asset, you can configure it to defer the Expenses that are deduced on it automatically.
You have three choices for the Automate Deferred expense field:

No: this is the default value. Nothing happens.
Create in the draft: whenever a transaction is posted on the account, a draft Deferred Expense entry is created, but not validated. You must first fill out the form in Accounting.
Create and validate: you must also select a Deferred Expense Model (see: Deferred Expense Models). Whenever a transaction is posted on the account, a Deferred Expenses entry is created and immediately validated.