What Is Document Management?

This animated informational video takes a look at the importance of proper document management and document management software in the workplace.

What is document management?

In a nutshell, it's the process of converting from a paper-reliant office into a digital, paperless workplace.

But why bother?

Well, since the average office worker uses 10,000 sheets of paper annually, and 68,000,000 trees are harvested every year for paper production, going paperless with document management is good for the environment.

And, since workers spend 50% of their day creating and preparing documents, investing in document management saves businesses time and money.

Customers like it too, because proper document management reduces document search time and improves customer service response time.

So how does document management work?

It all starts with capturing.

Paper documents are scanned using a copier, printer, or multi-function device. OCR (optical character recognition) takes place and printed text is converted to a digital, readable format.

After conversion, document management software indexes, groups, files, or forwards the document by recognizing keywords or classification identifiers that were detected during the OCR process.

This means the digital document could be automatically sent to a specific folder, automatically routed through a workflow chain, or simply stored for easy retrieval in the future.

It's that simple!

Make the move to document management today!