Want to build a dynamic calendar in Excel that updates itself every year, highlights weekends and holidays automatically, and can be reused for 2026 and beyond?
This step-by-step tutorial walks you through how to create a fully automatic Excel calendar using a year selector, Excel date formulas, and smart conditional formatting — so you never have to manually rebuild a calendar again.
In this video, you’ll learn how to turn a blank worksheet into a 2026 Excel calendar template that you can customise for personal planning, business scheduling, content planning, project timelines, school calendars, and more. We’ll use SEQUENCE, DATEVALUE, WEEKDAY, and TODAY(), along with Data Validation and conditional formatting, to build a clean, professional layout that you can print or save as PDF.
Whether you’re new to Excel or already comfortable with formulas, this tutorial is designed to be easy to follow. I explain each step slowly and clearly so you understand why each formula works, not just how to copy it. Once you get the logic, you can adapt this for any year — 2026, 2027, 2028 and beyond — with just a simple change in the year selector.
📥 Download the Excel Calendar Template:
Use the same file I build in the video so you can follow along and then customise it for your own needs:
👉https://bit.ly/3MgZPRF
You’ll get:
A dynamic year selector (no need to rebuild each year)
A 12-month annual calendar on one page
A monthly calendar view with editable entries
Built-in formatting for weekends, holidays, and today’s date
Timestamps:
00:00 Intro
00:40 Create a Data Validation list
02:53 Using the Sequence Formula
03:30 Using the DATEVALUE formula
04:45 Using the WEEKDAY formula
05:42 Number format to DD (01)
07:07 Conditional Formatting for current month
08:38 Conditional format for TODAY()
09:32 Conditional Format for Holidays
10:47 12 Month Annual Calendar - 1 Page
13:09 Monthly Calendar with Editable Entries
14:09 Outro
🔍 What You’ll Learn in This Excel Calendar 2026 Tutorial
In this video, we cover every step needed to build a smart, reusable calendar in Excel:
Year selector setup
Learn how to use Data Validation to create a simple drop-down list that lets you switch the year (e.g. 2026, 2027, 2028). With one click, your entire calendar recalculates automatically.
Using Excel’s SEQUENCE function
Discover how to use SEQUENCE to generate a block of consecutive dates that form the backbone of your calendar. This is the key to building an automatic calendar in Excel without manually typing numbers.
DATEVALUE and WEEKDAY formulas
See how DATEVALUE converts text into real Excel dates and how WEEKDAY helps us line up days correctly under the right weekday headings. This ensures that 1 January 2026 lands on the correct day of the week and that every month displays accurately.
Number formatting for clean calendar days
Learn to use custom number formats to display days as DD (01) and keep your calendar looking professional and easy to scan at a glance.
Conditional formatting for intelligence and colour
We’ll build several layers of conditional formatting to make your 2026 Excel calendar truly dynamic:
Highlight the current month automatically
Use TODAY() to highlight the current date
Create rules to highlight holidays based on a list you control
Optionally highlight weekends in a different colour to distinguish workdays from rest days
12-Month Annual Calendar on One Page
I’ll show you how to arrange all 12 months of 2026 on a single sheet, perfect for printing or sharing as a PDF. This works great as a wall planner, team overview, or project planning calendar.
Monthly Calendar with Editable Entries
You’ll also learn how to create a monthly calendar layout with space to type events, tasks, deadlines, or content ideas directly into the calendar cells. This turns Excel into your own planner or content calendar, fully under your control.
✅ Who This Excel Calendar 2026 Template Is For
This video is perfect if you are:
A professional planning projects, shifts, or client work
A business owner who wants a simple planning tool without extra software
A content creator planning YouTube uploads, social posts, or campaigns
A student or teacher needing an academic or term calendar
Anyone who loves using Excel for productivity and wants a reusable, smart Excel calendar template for 2026 and beyond
Combine this with other Excel features (like filters, drop-downs, or colour categories) for an even more powerful planning system
This one file can become your central planning hub for the whole year.
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