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Discover a simple way to copy formula results in Excel while avoiding invalid cell references by using VBA.
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How to Copy Formula Result in Excel Without Invalid References

When working with Excel, you often deal with data that relies on formulas to provide valuable insights. However, copying those results to a different worksheet can sometimes lead to issues, such as invalid cell references, especially when the formulas haven't calculated statically. If you've faced these challenges, you’re not alone. But fear not! This guide will guide you through a simple solution utilizing Visual Basic for Applications (VBA) that allows you to copy the results of your formulas without running into reference problems.

The Problem You're Facing

In Excel, when you copy cells that contain formulas, the copied cells in the destination may reference cells that are not available there, leading to errors. Specifically, if the values in the original rows are generated by formulas and you try to copy them directly, you can end up with invalid references in the output. For example, if you are copying rows marked with a value “1” in column B of your "UI" worksheet to the "Output" worksheet, you might be left with blank or erroneous results.

The Solution: Use the xlPasteValues Property

To resolve this common problem, you need to ensure that only the values are copied over, not the formulas that generated those values. This is done using the PasteSpecial method with the xlPasteValues option in VBA. Here’s how to adjust your existing macro to implement this fix.

Step-By-Step Adjusted Code

Below is the updated version of your original VBA macro:

[[See Video to Reveal this Text or Code Snippet]]

Key Changes Explained

Copy Command: The ws1.Rows(i).Copy command remains, but it's followed by the PasteSpecial method.

PasteSpecial Method: This is where the magic happens. By specifying Paste:=xlPasteValues, the macro ensures that only the values are pasted into the "Output" worksheet, eliminating the potential for invalid cell references.

Dynamic Row Selection: The macro dynamically finds the next empty row in the "Output" sheet to ensure that no data is overwritten.

Testing the Macro

Once you’ve implemented the changes:

Assign the updated macro to your command button.

Run the macro to copy rows marked with "1" from "UI" to "Output."

Validate the results to confirm that all values from the formulas are pasted correctly without any errors.

Conclusion

By using the xlPasteValues property in your VBA macro, you can successfully copy formula results without encountering the pesky invalid cell references. This solution not only saves time but also enhances the reliability of your data handling in Excel.

Now, whenever you need to export results from a set of calculations without losing their integrity, you have a clear method to do so! If you have any questions or additional tips on handling Excel data with VBA, feel free to share in the comments below.