#AGM__MCL__SHARE_HOLDER

https://www.evoting.nsdl.com/
Dear Share Holders

We are pleased to inform you that the 12th Annual General Meeting ('AGM') of the Members of M/s. Meera Cleanfuels Limited is scheduled to be held on Monday, 30th September at 10.00 a.m (IST) through two-way Video Conferencing ('VC') facility / Other Audio Visual Means ('OAVM'). The Notice of the 12th AGM is enclosed herewith. To access the Annual Report for Financial Year 2023-24, can be downloaded from the link https://www.meeracleanfuels.com/meeting/ . The same is also available on the websites of National Securities Depository Limited ('NSDL') at www.evoting.nsdl.com.

Pursuant to General Circular No. 14/2020 dated April 8, 2020, General Circular No. 17/2020 dated April 13, 2020, General Circular No. 20/2020 dated May 5, 2020, General Circular No. 02/2021 dated January 13, 2021, General Circular No. 21/2021 dated December 14, 2021 , General Circular No. 02/2022 dated May 5, 2022 and General Circular No.10/2022 dated December 28, 2022 issued by Ministry of Corporate Affairs (“MCA Circulars”) permitted the holding of the AGM through VC / OAVM, without the physical presence of the Members at a common venue. In compliance with the above and the relevant provisions of the Companies Act, 2013 ('the Act'), the AGM of the Company is being held through VC / OAVM only on Monday, 30th September at 10.00 a.m (IST).

Pursuant to the provisions of Section 108 of the Act read with Rule 20 of the Companies (Management and Administration) Rules, 2014 (as amended), the Secretarial Standard on General Meetings issued by Institute of Company Secretaries of India, as amended and the MCA Circulars, the Company is providing the facility of remote e-Voting to its Members in respect of the business to be transacted at the AGM and for this purpose, it has appointed NSDL to facilitate voting through electronic means. Accordingly, the facility of casting votes by a member using remote e-Voting system before the AGM as well as remote e-Voting during the AGM will be provided by NSDL. The remote e-Voting facility would be available during the following period:

Commencement of e-Voting

From 9.00 a.m. (IST) on Fri, 27th September 2024

End of e-Voting

Upto 5.00 p.m. (IST) on Sund, 29th Sept 24



During this period, Members holding shares either in physical form or in dematerialized form as on 23rd September 2024 ('Cut-Off date') may cast their vote by remote e-Voting before the AGM. The remote e-Voting module shall be disabled by NSDL for voting thereafter. Once the vote on a resolution is cast by the Member, he / she shall not be allowed to change it subsequently. The voting rights of the Members shall be in proportion to their share of the paid-up equity share capital of the Company as on the Cut-Off date i.e., 23rd September 2024 ('Cut-Off date').

Members will be provided with the facility for remote voting through electronic voting system during the VC/OAVM proceedings at the AGM and those Members participating at the AGM, who have not already cast their vote by remote e-Voting before the Meeting, will be eligible to exercise their right to vote during such proceedings of the AGM. Members who have cast their vote on resolution(s) by remote e-Voting prior to the AGM will also be eligible to participate at the AGM through VC/OAVM but shall not be entitled to cast their vote on such resolution(s) again.



Detailed procedure for remote e-Voting before the AGM / remote e-Voting during the AGM is provided in the Notes to the Notice of the AGM.





1. Member will be provided with a facility to attend the AGM through VC/OAVM through the NSDL e-voting system. Members may access by following the steps mentioned above for Access to NSDL e-voting system. After successful login, you can see link of “VC/OAVM link” placed under “Join meeting” menu against company name. You are requested to click on VC/OAVM link placed under Join Meeting menu. The link for VC/OAVM will be available in Shareholder/Member login where the EVEN of Company will be displayed. Please note that the members who do not have the User ID and Password for e-voting or have forgotten the User ID and Password may retrieve the same by following the remote e-voting instructions mentioned in the notice to avoid last minute rush.



2. Facility of joining the AGM through VC / OAVM shall open 30 minutes before the time scheduled for AGM and will be available for Members on first come first served basis.



3. Members are encouraged to join the Meeting through Laptops for better experience.



4. Further Members will be required to allow Camera and use Internet with a good speed to avoid any disturbance during the meeting.

8. Members attending the AGM through VC/OAVM shall be counted for the purpose of reckoning the quorum under Section 103 of the Act.



THANK YOU.

YOURS FAITHFULLY,

FOR MEERA CLEANFUELS LIMITED



SD/-

------------------------------------

MR. SHAM SHIVAJI GHOLAP

CHAIRMAN