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Summary: Learn how to seamlessly integrate Paginated Reports in Power BI with existing SQL Server Reporting Services (SSRS) and Power BI Servers.
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Integrating Paginated Reports in Power BI with SSRS and Power BI Servers

Paginated Reports in Power BI provide a robust and flexible reporting solution that caters to users who need precise, page-sized report layouts. These reports are ideal for printing or generating PDFs and Excel documents. If you are already using SQL Server Reporting Services (SSRS) or Power BI Servers, you might wonder how you can integrate Paginated Reports within your existing infrastructure.

In this guide, we will explore the steps and best practices for integrating Paginated Reports in Power BI with your existing SSRS and Power BI Servers.

Understanding Paginated Reports

Paginated Reports are often referred to as "pixel-perfect" reports because they are designed to be optimized for printing or PDF generation. These reports differ from traditional interactive Power BI reports:

Fixed Layout: Paginated Reports have a predefined page size that ensures consistency in layout across different devices and formats.

Complex Data Operations: They handle complex data operations more efficiently, including advanced expressions, calculations, and sorting/grouping.

Setting Up Paginated Reports in Power BI

Here's a step-by-step guide to set up your Paginated Reports in Power BI:

Create the Report in Power BI Report Builder:

Install Power BI Report Builder, a dedicated tool for creating Paginated Reports.

Design your report layout and connect to your data sources. Power BI Report Builder supports a variety of data sources, including SQL Server, Oracle, Teradata, and more.

Use report parameters and expressions to create dynamic and data-driven reports.

Publish to Power BI Service:

Once you have created and saved your report, publish it to the Power BI service.

Navigate to the Power BI workspace and choose the "Upload" option to add your Paginated Report.

Integrate with Existing SSRS:

SSRS Integration: For users with SQL Server Reporting Services (SSRS), Power BI provides the ability to migrate existing SSRS reports into Power BI.

Use the Open Reporting Definition Language (RDL) format to import your existing SSRS reports into Power BI Report Builder and publish them to the Power BI service.

Adjust any data source connections to ensure compatibility within the Power BI ecosystem.

Deploying on Power BI Report Server

For organizations using Power BI Report Server:

Report Server Configuration:

Ensure your Power BI Report Server is updated to support Paginated Reports. Check that the proper licensing and configurations are in place.

Use Power BI Report Server's web portal to upload your Paginated Reports.

Managing Reports:

Organize your reports using folders and manage permissions to secure access.

Schedule data refreshes and report delivery to ensure reports are up-to-date and distributed to the right audience.

Best Practices

Data Source Configuration: Keep your data sources synchronized between SSRS and Power BI to avoid discrepancies.

Consistent Layout: Maintain a standard layout and design principles across your Paginated Reports for a uniform user experience.

Performance Optimization: Optimize queries and data retrieval processes to enhance report performance, especially for large datasets.

User Training: Ensure users are familiar with the nuances of Paginated Reports and how to interact with them within the Power BI platform.

Conclusion

Integrating Paginated Reports in Power BI with existing SSRS and Power BI Servers can greatly enhance your reporting capabilities, providing users with detailed, printable reports while leveraging existing infrastructure. Following these steps and best practices will help you achieve a smooth transition and effective utilization of Paginated Reports within your organization.

Happy Reporting!