How to Pull Data into Excel Reports from Another Spreadsheet with VLOOKUP and XLOOKUP

How to pull a column of data into an Excel report from another spreadsheet using VLOOKUP and then XLOOKUP functions. Extract data from one workbook to another. You'll learn how to apply the VLOOKUP and XLOOKUP functions to your data extraction tasks. Whether you're a beginner or an advanced Excel user, this video will help you save time and reduce errors in your work. Let's compare VLOOKUP and XLOOKUP.

So, which function should you use? It really depends on your specific situation, your level of comfort in Excel, and the complexity of the task you need to accomplish. VLOOKUP is a great function for finding related information in large tables or when you want to add a column of data to a report, which is what we are going to do in this tutorial.

Syntax for VLOOKUP:
=VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Now, VLOOKUP does have its limitations. For example, it only works to the right of the lookup value, so you can't use it to look up values to the left of the lookup column. Additionally, VLOOKUP can only search for exact matches or approximate matches based on the closest value, which can be problematic if you have duplicate values.

XLOOKUP is a more powerful function than VLOOKUP that allows you to search for values in any direction (left, right, up, or down) and also supports fuzzy matches and wildcards.

Syntax for XLOOKUP:
=XLOOKUP(lookup_value, lookup_array, return_array, [not_found], [match_mode], [search_mode])

TIMESTAMPS ⏰
00:00 Pull Data into Excel Report with VLOOKUP & XLOOKUP
00:25 How to Insert Functions in Excel
02:17 How to use VLOOKUP in Excel
03:44 How to use XLOOKUP in Excel

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