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How Do I Sync My Outlook Signature Across Multiple Devices?

1. Enable Your Cloud Signature - Microsoft 365 now stores your email signature directly in the cloud, This feature automatically syncs it across your different Outlook desktop installations, Forget manually copying your signature file from one computer to another.
2. Setup in Outlook Web - The most reliable method is starting with Outlook on the web, Navigate to Settings, then Mail, and find "Compose and reply.", Create and save your desired signature here to sync it everywhere.
3. Verifying on Desktop App - Your new cloud signature should appear automatically in the desktop application, In signature settings, choose the one associated with your email account, This feature works best with modern Microsoft 365 or Exchange accounts.
4. Mobile Apps and Exceptions - Outlook mobile apps often require setting a separate, simpler signature directly, Full HTML signatures may not transfer perfectly to your mobile device, Older email account types like POP or IMAP won't support syncing.

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This content is intended for informational and educational purposes only. It does not replace professional medical, financial, or legal advice. Always seek guidance from a qualified professional before making decisions based on this information.