SIRV Actions Full Tutorial

Around one third of a security manager’s job is spent on admin and no one likes admin. It’s unrewarding, boring and nearly always important. Moreover, having poor admin hinders job advancement and can seriously impact a business. Could security audit software help with admin?

Admin includes large amounts of repeatable tasks, each of which need to be seen through to a conclusion.
Common examples of security admin include:

Welfare visits
CCTV audits
Site security audits

Frequently, these require a follow-up. In other words, after the audit you must do something or someone else must do something, an ‘action’ arises. Keeping track of these actions make admin a real headache.

Solution
Our security audit software is a pill to ease a security manager’s admin pain. It provides:

Responsibility for tasks
Deadlines for tasks
Follow-ups and chase-ups

Security Audit Software: How it works
Using the SIRV web browser or mobile app, you create a task for an assignee, called an ‘Action’.
As a result, the assignee receives an email notifying them an Action has been assigned to them and inviting them to review it through a web page.
The web page displays details about the Action. In addition, it shows any accompanying media and its deadline.
As the deadline for the Action approaches the assignee receives follow-up emails prompting them to address the Action and classify it as ‘Complete’.
Finally, upon completion, you receive an email notification asking you to review and sign-off the Action as ‘Closed’.
And yes, you can assign an Action to yourself, just like a reminder.


An Action is an attribute of a form. It’s worth adding to a form if you think any audit item may require a follow-up. For example, a health safety injury form will require information such as date, time and location of injury. It may ask if the injured person was sent to hospital: Yes or No.

If the answer is Yes, it may be necessary to complete a RIDDOR form, this is a follow-up action. In an effort to remind you or someone else that a RIDDOR form must be completed you assign an Action, for example ‘Complete RIDDOR form’. The Action must be assigned to either yourself or someone else and a date given for its completion.

The assigner can include lots of information about the Action, such as:

Text
Images
Video
Sketch
Location

Conclusion
In conclusion, if you’re looking to reduce your security manager’s workload our security audit software may be for you. Some users report it saves them as much as 50% of their admin time. If you would like a free trial get in touch.