How to export AND import a backup of your Gmail emails

Learn how to both export your email data from Gmail and how to import it back into another Gmail or email account

It’s always a good idea to back up and save your Gmail email data using the free Google’s Takeout functionality. You can even use this tool to regularly schedule backups so you make sure you never lose any emails.

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🕔 Key Moments
00:00 | Intro
01:00 | Create an export of your Gmail data
04:46 | Import your emails into Gmail
05:15 | Step 1 - Download the Gmail MBOX export
06:20 | Step 2 - Download the Thunderbird Mozilla client
06:58 | Step 3 - Connect the Gmail account you want to upload the mails to
07:34 | Step 4 - Install the ImportExportTool NG add-on
08:32 | Step 5 - Import the mails into the email client local folder
09:42 | Step 6 - Move the emails into the Gmail Inbox
11:06 | Wrap up

🔎 Useful links
See more info on how to export and save your Gmail emails in this article from the Google Support Center ‘How to download your Google data’
https://support.google.com/accounts/a...

✅ Links referenced in this video
Once logged into Google, Gmail can be found at https://mail.google.com/

To export a copy of your Gmail emails, vist Google Takeout at https://takeout.google.com/

To download the Mozilla Thunderbird email application, visit https://www.thunderbird.net/

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🎵 Attribution
Music from the wonderful BenSound: https://www.bensound.com/royalty-free...

#gmail #WoggleGuides #export #import

STEP by STEP Guide

Let’s start by looking at how to create an export of the emails in my Gmail account
The takeout page allows you to export copies of the data from any of your Google products but in this guide we’ll focus on Gmail.

Looking at the page, by default, all Google products are selected for export. We only want to download a copy of Gmail emails however so I’m going to choose to deselect all products and then let’s first scroll down to the Gmail product section on this page.
Let’s select the checkbox to indicate that we want to download a copy of our emails
By default ‘All mail data’ is included in an export of your email information.
If you want to specify which emails to export, you can choose which folders or labels to save by clicking on this link. This opens up a list of Gmail labels. To choose a specific group of these folders, uncheck the ‘Include all messages in Mail’ checkbox and then choose the specific folders you want to add to your export.
Once you are happy with your selection, click the OK button.
And you can see confirmation that a number of labels have been selected.
Lets click the ‘Next step’ button to do that.
The first option to choose is how you want to deliver the export of your mail data. If we click on the dropdown, you’ll see we have a number of options. If your Google account has passed its 15GB storage limit then I’d recommend you don’t request a download link via email (unless you have an alternative non Gmail email address) or to add the export to your Google Drive. Instead look at exporting to one of the other storage options shown.

I’m going to choose the email link option as I can still receive emails.

In this next section, we can choose to run a one off export of the data or schedule a regular export to be run every 2 months of the next year. I want to run the backup today, so I’m going to choose the single export.

The last two options ask you to specify the file type and split size for the export. Both file types shown are compressed files that reduce the size of exported data so it takes up less space. I’ll keep this export as the more recognised .zip file

As part of the export any larger files will be split into smaller files - if you want to limit how much this happens, then simply increase the threshold at which files should be split.

To create the data export, click on the ‘Create export’ button.
Step 1 - Download the Gmail export of your data
Step 2 - Download the Thunderbird Mozilla client
Step 3 - Connect the Gmail account you want to import your emails to
Step 4 - Install the ImportExportNG add on
Step 5 - Import the mails into the email client local folder
Step 6 - Move the emails into the Gmail Inbox