Outlook Scheduling Poll: Minimize the Back-and-Forth Emails for Meetings

Using Microsoft Outlook's Scheduling Poll for Setting Up Meetings

In this video, I explain how to use Microsoft Outlook's Scheduling Poll, formerly known as FindTime, to set up meetings conveniently. I first demonstrate to use this feature by arranging a meeting with my colleague, Carol, and another external individual.

I show how the 'scheduling poll' feature needs the names of the participants to operate. It has the ability to show Carol's available times based on her calendar and allows me to select suitable slots for the meeting. Outlook's Schedule Poll is also compatible with different time zones.

After the slots have been picked, the tool automatically schedules the meeting based on the majority's preference.

I also recommend ensuring the 'hold selected times on my calendar' option is checked to avoid double booking. The participants can then vote on their preferred times and as soon as consensus is reached, the meeting invite is sent to everyone and the hold slots are released.

Chapters:
00:00 Introduction
00:32 Exploring the Calendar and Identifying Free Slots
01:16 Creating a New Email and Adding Recipients
01:55 Setting Up the Scheduling Poll
03:15 Choosing Meeting Times and Configuring Settings
05:04 Sending the Scheduling Poll and Holding Time Slots
05:31 Checking the Calendar and Voting on the Poll
06:37 Finalizing the Meeting Time and Sending Invites
07:06 Conclusion

Microsoft Support Page
https://support.microsoft.com/en-gb/o...

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