Скачать или смотреть Loop Through Google Sheets and Send Tasks via Email in One Message

Learn how to efficiently loop through Google Sheets to gather tasks assigned to users and send them in a single email using Google Apps Script.
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This video is based on the question https://stackoverflow.com/q/69877212/ asked by the user 'Brandon Ekbatani' ( https://stackoverflow.com/u/17352641/ ) and on the answer https://stackoverflow.com/a/69877629/ provided by the user 'Cooper' ( https://stackoverflow.com/u/7215091/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

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Send All Tasks in One Email from Google Sheets

Managing tasks and projects can often lead to overwhelming email situations, especially when multiple tasks are assigned to the same user. If you're using Google Sheets to track tasks and want to send a single email summarizing all tasks assigned to an individual, you’re in the right place. Let's walk through how you can achieve this using Google Apps Script.

The Problem

Imagine you've got a Google Sheet set up with various tasks assigned to different users, but these tasks are not sorted by owner. Each time a user is assigned a new task, your script sends an email to them. With multiple tasks, they can end up receiving numerous emails, which can be confusing and tedious. What you need is a solution that sends a single summary email for each user with all their tasks listed.

Here’s how the columns are structured in your Google Sheet:

Name (Column A)

Description (Column B)

Status (Column C)

Owner (Column D)

Due Date (Column E)

The Solution

We’ll write a Google Apps Script that collects tasks for each user and sends one email per user summarizing all their assigned tasks. Here’s how we can implement it step by step:

Step 1: Setup Your Script

Open your Google Sheet and go to Extensions Apps Script to access the Script Editor.

Step 2: Writing the Script

Below is the complete script to achieve our goal:

[[See Video to Reveal this Text or Code Snippet]]

Step 3: Explanation of the Code

Define the Spreadsheet and Range: The script starts by accessing the Google Sheet named "ITPM_Tasks" and fetches the data from the specified range.

Organizing Tasks by Owner: It loops through each row of data, checking the user assigned to each task. If the task's status is not "Complete", it groups tasks by the owner's email, consolidating them in an object.

Creating the Email Message: For each user, the script builds an email message listing all their tasks with descriptions and due dates.

Sending the Email: Finally, it sends a single email to each user with the gathered information.

Conclusion

Using this method, you can efficiently send task reminders to users in just one email, making your project management much more manageable. No more cluttered inboxes and double notifications for single tasks! This approach not only improves communication but also simplifies task tracking.

Feel free to customize the subject and message content to suit your team’s needs better. Happy coding!