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Importing and Exporting Data in Excel from Text Files, PDFs, and Web Pages

In today’s data-driven world, Microsoft Excel is more than just a spreadsheet tool—it’s a powerful data management and analysis platform. One of its most valuable capabilities is the ability to import and export data from a wide range of external sources, allowing users to consolidate, clean, and analyze information efficiently.

This module or guide covers how to import and export data in Excel from text files (CSV, TXT), PDF documents, and web pages, enabling seamless integration between Excel and other data formats.

Key Topics Covered:

Importing Data from Text Files:

Understanding different text file formats (CSV, TXT, TSV).

Using the Get Data feature to connect, preview, and load data.

Handling delimiters, encoding, and data transformation using Power Query.

Extracting Data from PDF Files:

Connecting to PDFs directly using Excel’s Get Data from PDF option.

Selecting and importing specific tables or pages.

Cleaning and reshaping imported data for analysis.

Importing Data from Web Pages:

Connecting to live data sources via URLs.

Extracting tables and dynamic content from websites.

Setting up automatic refreshes for real-time data updates.

Exporting Data from Excel:

Saving and exporting data to text formats (CSV, TXT).

Converting Excel tables into PDF for reporting.

Publishing Excel data to web sources or Power BI.

Learning Outcomes:

By the end of this session or tutorial, you will be able to:

Efficiently connect Excel to multiple external data sources.

Clean and transform imported data for reporting and analysis.

Export Excel datasets into formats suitable for sharing and publication.

Automate and refresh data connections to maintain up-to-date insights.