Hey friend! In this episode, I’m diving into one of the most requested topics from teachers like you - how I organize my task boxes without turning into a stressed-out mess surrounded by stray Velcro and mystery pieces. 😂
If you’re a special ed teacher, you know how powerful task boxes can be - for IEP goals, independence, calm-down time, assessment… they’re basically magic.
But let’s be honest - once you hit 10, 50, or 1,100 of them (hi, me), keeping them organized can start to feel impossible.
So I’m sharing exactly how I store, label, rotate, and manage my massive collection of task boxes - and how I keep them functional, accessible, and totally doable. I’m even giving you a peek into my digital Task Box Library, which is the heart of my classroom organization.
Let’s get into it!
🧩 In This Episode, I Share:
💬 Why I Love Task Boxes
Task boxes are:
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Visual, hands-on, reusable
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Perfect for literacy, math, fine motor, life skills, sub plans, independent work… basically everything
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Low-prep once they’re made — and they save me all year long
🌈 How I Store Them (Without Losing My Sanity)
I’m obsessed with rainbow photo cases — you know the ones with the mini boxes inside? I organize mine by:
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Theme (like weather, bugs, Christmas)
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Skill set (fine motor, CVC, counting)
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Month/season (September boxes, Spring theme, etc.)
Each mini box inside has:
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A visual of the task
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A title + skill label
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A little code that matches my inventory list (yep, I have one)
It’s easy to grab what I need fast - even if a student just spilled glue across the table. 😅
📦 Where I Keep It All
All of my rainbow photo cases live in my classroom closet - sorted, stacked, and labelled like a cozy little library.
I rotate them seasonally and keep the most-used ones at arm’s reach.
Think:
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“Fall CVC Words”
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“Back to School Counting”
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“Holiday Life Skills”
💾 A Peek Inside My Task Box Library
My Task Box Library is a digital bundle that includes:
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1,100+ task boxes
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Organized by theme, skill, and month
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Training modules on how to organize, assess, and introduce task boxes
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Plus student assessment tools to track progress
If you’re already a member — go log in (https://www.learningwithnikki.com/login) and grab your seasonal boxes and start rotating them!
Not a member yet? 👉 Join the Task Box Library (https://www.learningwithnikki.com/the...)
🧠 My Top Task Box Organization Tips:
1. Label Everything
Use clear covers with a visual, title, and skill label. Your future self will cry happy tears.
2. Keep an Inventory
I use a Google Sheet to track every task box — name, skill, storage spot. Doesn’t have to be fancy, just functional.
3. Use a Weekly Drawer Cart
I keep a “Task Boxes for This Week” drawer and switch it out every Friday. No more morning panic.
4. Reuse + Rotate
Don’t reinvent the wheel each year. Reuse boxes, rotate them, and just sprinkle in a few new ones when needed.
💛 Why It’s Worth the Effort
Once you’ve got a good system in place, you’ll:
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Save time every single week
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Support student goals on the fly
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Have sub plans prepped without lifting a finger
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Never wonder “where did that counting activity go?” again
It’s hands-down one of the best systems I’ve ever implemented.
🛍️ Mentioned in This Episode:
📦 The Task Box Library
Everything is printable, leveled, visual, and ready for you.
👉 Join the Library Here (https://www.learningwithnikki.com/the...)
🎒 End of Year Google Drive Bundle
Finish the year strong with themed activities, crafts, adapted books, and more.
👉 Grab it here (https://www.learningwithnikki.com/off...)
📚 Back to School Google Drive Bundle
Get yourself organized for next year before summer even starts.
👉 Grab it here (https://www.learningwithnikki.com/off...)
🌈 Rainbow Storage Boxes
These are what I use for storing all of my task boxes!
🇺🇸 USA Link Here. (https://amzn.to/4mjPMZU)
🇬🇧 UK Link Here....
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