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Learn how to convert numbers by removing decimal and thousand separators in Crystal Reports and format your output with prefixes and suffixes using simple formulas.
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How to Remove Decimal and Thousand Separators in Crystal Reports

When working with data in Crystal Reports, you may encounter numbers formatted in a way that doesn’t suit your presentation needs. For instance, you might have a number like 4.520 that you want to convert to 4520, and then display it with zz added at the beginning and end, resulting in zz4520zz. This task is especially relevant when your data comes from SQL and is stored as a varchar. In this post, we'll walk through the steps to achieve this formatting in a straightforward manner.

Understanding the Challenge

The problem is rooted in how numbers are represented and formatted within the Crystal Reports environment. Specifically, you may need to:

Remove decimal points and thousand separators from numbers

Concatenate custom strings to the beginning and end of the number

For example, transforming 5.000 into zz5000zz. This not only requires understanding the formatting but also how to manipulate string values in Crystal Reports using formulas.

Steps to Solve the Problem

Let’s break down the solution into manageable steps. You will use a combination of built-in Crystal Reports functions to convert and format your data correctly.

1. Convert the String to a Number

First, you need to convert the string representation of the numeric value into an actual number while removing any non-numeric characters. This is done using the tonumber() function:

[[See Video to Reveal this Text or Code Snippet]]

This function takes your varchar data and converts it into a numeric format, allowing you to manipulate the value further.

2. Format the Number

Next, to eliminate the decimal separator and ensure that it has no thousand separators, you’ll use the totext() function, specifying 0 as the number format:

[[See Video to Reveal this Text or Code Snippet]]

This combination will give you a clean string without any decimal points or thousand separators.

3. Add Custom Prefix and Suffix

Finally, to achieve the full desired format, you simply concatenate your custom strings (zz) to the formatted number. Here is the complete expression:

[[See Video to Reveal this Text or Code Snippet]]

Example in Practice

Let’s look at an example for clarity. If you have the following SQL data stored as a varchar:

4.520 returns zz4520zz

5.000 returns zz5000zz

Utilizing the formula above ensures that all numbers are transformed correctly both in format and presentation.

Conclusion

Converting and formatting numeric strings in Crystal Reports can be straightforward if you break it down into steps. By using the tonumber and totext functions followed by string concatenation, you can tailor your output to meet specific requirements. Whether it's for displaying financial data, counts, or any numeric representation, mastering these functions will enhance your reporting capabilities in Crystal Reports.

Now you can confidently manipulate numeric data stored as strings in Crystal Reports and enhance your reports with custom formatting. For any additional questions or clarifications, feel free to reach out or leave a comment below!