Скачать или смотреть How to Ensure Your Excel Report Fits One Page for Optimal Printing

Discover how to set a worksheet in Excel to fit on one page while using the entire page to avoid unwanted margins when printing your reports with VBA.
---
This video is based on the question https://stackoverflow.com/q/63402894/ asked by the user 'Mandelbrotter' ( https://stackoverflow.com/u/11994733/ ) and on the answer https://stackoverflow.com/a/63403655/ provided by the user 'DecimalTurn' ( https://stackoverflow.com/u/5958842/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

Visit these links for original content and any more details, such as alternate solutions, latest updates/developments on topic, comments, revision history etc. For example, the original title of the Question was: Using VBA can I set a worksheet to fit one page and use up the entire page

Also, Content (except music) licensed under CC BY-SA https://meta.stackexchange.com/help/l...
The original Question post is licensed under the 'CC BY-SA 4.0' ( https://creativecommons.org/licenses/... ) license, and the original Answer post is licensed under the 'CC BY-SA 4.0' ( https://creativecommons.org/licenses/... ) license.

If anything seems off to you, please feel free to write me at vlogize [AT] gmail [DOT] com.
---
Ensuring Your Excel Report Fits One Page

If you’ve ever generated a report in Excel, you know how crucial it is for that report to print out correctly without any distracting white margins. One common issue that arises is when your report doesn’t utilize the entire page, especially when it contains images that are intended to extend all the way to the edge. In this guide, we'll address how to set a worksheet to fit on a single page while maximizing the usable area, using a simple VBA solution.

The Problem at Hand

The issue stems from the fact that when a user generates a report, Excel sometimes determines varying page printing areas, leading to unwanted margins on the print preview. The use of FitToPagesTall and FitToPagesWide settings often results in a proportional shrinkage of both width and height, which can create undesirable white spaces, especially on the right margin. This is a common scenario for users who want their images or charts to align perfectly with the page edges.

The VBA Solution Explained

To address this problem, we can implement a VBA script that will assist in setting up your Excel sheet correctly for printing. Here’s a breakdown of how you can achieve a fit to one page without unwanted margins.

Step-by-Step VBA Code

Setting Up the Print Area: Begin by defining your print area. This will specify which part of the worksheet you want to print.

Disable Zooming: Disable the zoom feature to allow Excel to handle the scaling automatically for page fitting.

Determine Page Size: Depending on the paper size (like Letter, Legal, or A4), calculate the required proportion between height and width.

Adjust Column Widths: Finally, loop through the specified print area’s columns and adjust their widths based on the calculated proportions.

Here is the VBA code that accomplishes this:

[[See Video to Reveal this Text or Code Snippet]]

Fine-Tuning for Best Results

After implementing the above code, you may find that Excel does not utilize the entire page even with the margins set to zero. To adjust for this discrepancy, you can fine-tune the multiplication factor by adding an additional adjustment. For example, multiplying MultFactor by 0.9 can help achieve a better fit:

[[See Video to Reveal this Text or Code Snippet]]

Summary

With this approach, you should be able to effectively eliminate the unwanted margins in your printed reports, allowing images and data to fit neatly across the page. Below are some key takeaways to remember:

Define Your Print Area: Set the appropriate area that you want to include in printing.

Consider Page Size: Adjustments may differ based on different paper sizes.

Test and Iterate: The final multiplication adjustment can require some personalization to achieve the desired outcome.

Solving issues with printed reports in Excel may seem daunting, but with the right VBA coding, you can achieve the perfect look every time. Happy printing!