Скачать или смотреть How to Secure Your Power BI Reports from Unauthorized Access

Learn how to effectively disable unauthorized users from accessing your Power BI reports using permission settings and Azure Active Directory.
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This video is based on the question https://stackoverflow.com/q/77388918/ asked by the user 'francismath' ( https://stackoverflow.com/u/20033521/ ) and on the answer https://stackoverflow.com/a/77389283/ provided by the user 'Sam Nseir' ( https://stackoverflow.com/u/21688343/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

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Introduction

In today's data-driven world, sharing insights and reports securely is paramount, especially when using tools like Power BI. A common challenge many users face is inadvertently allowing unauthorized personnel access to their shared reports. If you've recently published a Power BI report and discovered that someone in your organization can access it without permission, you're not alone. In this guide, we will delve into why this happens and how to effectively combat the issue.

Understanding the Problem

You created an insightful Power BI report meant for a specific audience, only to find that an unauthorized user (let's call them Person B) could still access it simply by entering the report's URL. This situation raises concerns regarding data security and user permissions within your Power BI workspace.

Solution Overview

To secure your Power BI report and prevent unauthorized access, follow these steps:

1. Check Workspace Permissions

Person B may have access to the entire workspace where your report is housed. Here’s how to verify this:

Navigate to the Workspace:

Go to the Power BI service and select the workspace containing your report.

Manage Access:

Click on the “Manage access” option at the top of the workspace.

Verify if Person B is listed in the access permissions.

2. Review Report-Level Permissions

Ensure that the specific report permissions are set correctly:

Click on the report you want to secure.

Navigate to “File,” then “Manage permissions.”

Check to see if Person B has direct access to the report by reviewing access lists.

3. Verify Re-Share Settings

Many times, the issue arises from allowing users to re-share reports. Here’s how to check:

Check Link Settings:

Next to your report, look for the “Links” section and confirm if “Re-share” is enabled. Disable it if necessary.

Direct Access:

Next to Links, check the “Direct access” section for any users that shouldn’t have access.

4. Utilize Azure Active Directory

If manual permissions are not sufficient, consider leveraging Azure Active Directory (AD):

Account Setup:

If you don't have an Azure AD account, you can apply for one. Azure AD offers various security features that can further enhance your report's access control.

Groups and Access Management:

Use Azure AD to create groups, managing permissions at a group level instead of individual users. This way, you can ensure that the wrong groups don't have access to sensitive information.

Conclusion

Securing your Power BI reports requires diligence and the right permissions settings. Understanding how workspace and report-level access work is crucial. By following the steps outlined above, you can effectively prevent unauthorized individuals from accessing your valuable insights.

Takeaways:

Regularly audit permissions in your Power BI workspace.

Disable re-sharing options unless necessary.

Consider using Azure Active Directory for advanced security measures.

By adopting these best practices, you can safeguard your reports and ensure that sensitive data is only accessible to authorized users. Happy reporting!