Скачать или смотреть How To Change Your Excel Dropdown List Sort Order

📗 Open Your Practice Workbook: »» https://cutt.ly/up4v2010MFD
🎯 Find items in dropdowns faster! Change the sort order in your dropdown WITHOUT even changing your list....only using formulas 👍

📒 Want to know how to change your dropdown list sort order? If you want to automatically sort data in excel to change sort order in a dropdown list then you need to watch this video. You can manually change Excel drop down item order by moving your list around, but what we are talking about here is an excel sort function for a drop down box that will sort the drop down list order WITHOUT changing your list and sort data automatically. To change the sort order in an Excel dropdown list I have a formula based solution to show you, that will do an automatic data sort in MS-Excel to change the Excel drop down list order. This dynamic drop down list in Excel can be adapted to reverse sort order your drop down box too, so you can really change your Excel drop down list item order to any direction you want. With a special trick on COUNTIF and an straight forward INDEX MATCH you can now sort any drop down list Excel.

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🥉 Microsoft Help Info

🥈 COUNTIF function
Use COUNTIF, one of the statistical functions, to count the number of cells that meet a criterion; for example, to count the number of times a particular city appears in a customer list.

In its simplest form, COUNTIF says:
=COUNTIF(Where do you want to look?, What do you want to look for?)

🥇 INDEX function
Returns the value of an element in a table or an array, selected by the row and column number indexes.
Syntax: INDEX(array, row_num, [column_num])

The array form of the INDEX function has the following arguments:

array = A range of cells or an array constant.
row_num = Required, unless column_num is present. Selects the row in array from which to return a value. If row_num is omitted, column_num is required.
column_num = Optional. Selects the column in array from which to return a value. If column_num is omitted, row_num is required.

🏅 MATCH function
The MATCH function searches for a specified item in a range of cells, and then returns the relative position of that item in the range. For example, if the range A1:A3 contains the values 5, 25, and 38, then the formula =MATCH(25,A1:A3,0) returns the number 2, because 25 is the second item in the range.

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🕑 Video Timings:

00:00 Introduction
00:13 Process Overview
01:29 Rank Your List Items
03:29 Re-order Your List
05:41 Link List to Dropdown

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In this Microsoft Excel tutorial, I'm going to show you a straightforward and efficient method to alphabetically sort the items in your drop-down list, even if the original list is completely unsorted. No-nonsense and results-driven, this technique will streamline your workflow and save you valuable time.

Key Topics Covered:
1. Sorting Drop-Down Lists Alphabetically
2. Using Formulas to Rank Items
3. Creating a New Sorted List
4. Linking Drop-Downs to the Sorted List
5. Implementing Data Validation for Different List Types
6. Utilizing Form Controls and ActiveX Controls
7. Ensuring Flexibility in Sorting with Dynamic Lists

So, how do we achieve this? We start by employing a simple formula to rank the items based on their alphabetical order. This formula counts the position of each item within its own list, considering both text and numerical values. By using the COUNTIF function combined with a less than or equal to comparison, we can accurately rank the items.

Next, we create a new list and use an INDEX MATCH formula to rearrange the items according to their ranks. This ensures that our list remains sorted alphabetically regardless of the original order. The INDEX function allows us to retrieve items based on their positions, while the MATCH function finds the corresponding ranks.

Once we have our sorted list, we simply link our drop-downs to it. Whether you're using data validation lists, form controls, or ActiveX controls, the process remains straightforward. By referencing the sorted list directly or specifying a range, you can seamlessly integrate the sorted drop-downs into your Excel sheets.

It's important to note that this method is not only effective but also flexible. Even if you rearrange or modify the original list, the sorted drop-downs will automatically update accordingly. This ensures that your data remains organized and accessible at all times.

If you're ready to streamline your Excel workflow and save time on sorting tasks, this tutorial is for you. Download the provided spreadsheet from the link in the description to follow along and practice with the formulas yourself. Remember, practical implementation is key to mastering these techniques.