Скачать или смотреть Purchase & Sale Direct | Purchase Entry | Sale Entry | Expert Systems ERP | Stock Item Entry | ERP

Hello everyone! In this video, I will guide you through the process of posting a direct purchase entry in our ERP system. This module allows us to record purchases directly without linking them to a prior GRN. Let’s get started.
Step 1: Access the Purchase Entry Module
First, navigate to the Inventory Options menu and Sale invoice and Purchase Direct then select the Purchase Entry (Direct) option. This will open the purchase entry form, where we can enter all relevant details.
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Step 2: Fill in Purchase Details
Now, let’s enter the required information:
• GRN Manual (if any): If this purchase is linked to an existing GRN, select it here. Otherwise, leave it blank.
• BP Name (Business Partner): Choose the supplier or vendor from the dropdown list.
• Date: The system auto-fills today’s date, but you can select a different date if needed.
• Rand#: This field is auto-generated.
• Purchase #: This field is auto-generated.
• Freight: Enter the freight cost if there are any transportation charges.
• Flock ID: Select the flock ID from the dropdown.
• Freight Condition: Choose the applicable freight condition (e.g., Ex-Mill).
• Weight/Qty: Enter the weight or quantity of the purchased items.
• Labour Charges & Other Charges: Input any additional expenses related to the purchase.
• Top Remarks: Add any comments or additional information about this purchase.
• Bilty No/Vehicle #: If applicable, enter the bilty number or vehicle number used for transportation.
• Godown: Select the godown where the stock will be stored.
• Rate: Input the rate per unit of the item.
• Rate Unit: Select the appropriate rate unit.
• Sales Tax %: Enter the applicable sales tax percentage.
• VKey: This field can be used for additional purchase tracking.
• LC/Consignment/Cost Center: Choose the relevant cost center if applicable.
• Item Remarks: If you have specific remarks for the selected item, enter them here.
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Step 3: Add Items to the Purchase Entry
• Select the Item from the dropdown list.
• Click the Add Item button to insert the selected item into the purchase details table below.
• Ensure that all details such as item code, name, weight, rate, and amount are correctly displayed.
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Step 4: Review and Submit the Entry
Once all the details are entered:
• Verify the Total Amount and Sales Tax calculations.
• Use the Search option if you need to find a specific record.
• If you need to reset the form, click Reset.
• Click Save to finalize the purchase entry.
If you need a hard copy, you can:
• Click Print Voucher to generate a purchase voucher.
• Click Print Bill to print an invoice for the purchase.
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Step 5: Manage and Edit Entries
• To add a new purchase entry, click Add New.
• To delete a record, select it from the dropdown and click Delete.
Conclusion
That’s how you can post a direct purchase entry in our ERP system. If you have any questions, feel free to ask in the comments. Thanks for watching!


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