Скачать или смотреть Kinds of Company Assets: Physical Property, Financial Property, Intellectual Property

Physical property consists of all the physical stuff that you come in contact with in the course of your jobs such as products, tools, office supplies, company vehicles, computers, and everything else that you can touch. That company property should not be sold, loaned, or given away without proper authorization. And if you use it, you care for it, maintain it, and clean it. This is about respect and responsibility.

Funds (whether cash out of a cash register or numbers in an account) are company assets and should be given the same care and respect as any other kind of asset. Do not use company credit cards, cash, checks, or money orders for personal use. If you do have a discretionary expense or travel allowance, be sure to be modest in your expenses, follow all the rules, and keep excellent records.

Another kind of asset that is not usually thought of as an “asset” is the confidential information and trade secrets of our company. But make no mistake, these can be the most valuable of all company assets. You should use confidential information only for the purpose for which it was intended, share it only with employees who need it to do their job, and do not discuss confidential information in public places where you could be overheard. Be very careful when discussing confidential information on cordless phones, cell phones, or the Internet. Cybersecurity is absolutely critical, so be sure to protect computers and adhere to email and data use policies.

Anytime someone writes something down, he or she is creating a record. Whether it’s a handwritten receipt, an internal memo, employee human resources file, or a financial report, ALL company records need to protect. After all, company records are assets like everything else the company owns. Here are some general guidelines…Company records should be maintained in an accurate and auditable fashion in accordance with generally accepted accounting principles. Information should be kept up to date and regularly reviewed. You should never make a financial entry that intentionally hides the true nature of a transaction and company records should be properly disposed of rather than being thrown away in the trash. And remember that information should never be withheld from auditors, management, regulators, or government officials if you are asked for it.
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