Скачать или смотреть How to Send Mails with Enhanced Functionality Using Google Apps Script

Discover how to automate email notifications in Google Sheets using `Google Apps Script` based on form submissions and order numbers.
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Sending Automated Email Notifications with Google Apps Script

If you’re new to Google Apps Script and want to enhance your spreadsheet experience by automating email notifications, you’re in the right place! In this guide, we’ll discuss how to set up an automatic email system that sends confirmations based on order numbers received from a Google Form submission. Imagine having your spreadsheet automatically send emails without manual effort every time someone submits a form – sounds great, right? Let's break down exactly how to achieve this.

Understanding the Problem

You have a Google Sheets document that collects order numbers from a form. When a new order number is submitted, you want to ensure that an email notification is sent to the corresponding customer, but only if it's the first time that order number has been submitted. If the order number matches any previous entries, the email should not be sent. Additionally, you want to retrieve the customer’s email address using a VLOOKUP function from another sheet within the same spreadsheet.

The Solution

We’ll achieve this by writing a custom Google Apps Script function that handles the form submission event. Let’s break this down into the main steps:

1. Setting Up Your Script

To begin, you need to create a Google Apps Script in your Google Sheet. Follow these steps:

Open your Google Sheet.

Click on Extensions - Apps Script.

This will open a new tab where you can input your code.

2. Writing the Code

We need to code a function that captures the form submission event, checks the order number, and sends an email if it’s unique. Here’s the implementation detail:

Key Functions

[[See Video to Reveal this Text or Code Snippet]]

3. Sending the Email

Now, we need a function that formats and sends the email if the order number is unique.

[[See Video to Reveal this Text or Code Snippet]]

4. Setting Up the Trigger

To make sure our script works automatically on form submissions, you need to set up an installable trigger:

In the Apps Script editor, click on the clock icon (Triggers).

Click on “+ Add Trigger”.

Select the orderStatus function and set the event type as “On form submit”.

Conclusion

Implementing the above code into your Google Apps Script will automatically manage email notifications based on submitted order numbers. By ensuring unique order numbers before sending emails, you’ll avoid overwhelming your customers or hitting the email quota limit.

With just a little code, you’ve created a powerful feature that enhances customer communication for your business. Dive into Google Apps Script and start building more functionalities to streamline your workflows!