Скачать или смотреть Master Your Documents: Understanding the V1.2.3 File Version Control System

Are you struggling to keep track of your document drafts and revisions? This video explains a powerful, three-part version control system (V1.2.3) used for managing documents. Whenever you update the version number, remember to copy the original file, paste it into the same folder, and rename it accordingly.

*Understanding the Three Parts:*

The version number V1.2.3 is structured so that each position signifies a different level of change:

1. *The First Number (V1.x.x) = Major Revision:* This number increases when the document has been substantially changed or heavily rewritten. For example, a major overhaul turns V1.2.3 into V2.0.1.
2. *The Second Number (Vx.2.x) = Minor Revision:* Increase this number after incorporating feedback from supervisors or upon completing a clear round of edits. For instance, a version might jump from V1.2.3 to V1.3.1 after feedback is applied. When a file, such as XXXXX\_V1.3.34, comes back with comments, the new working version should start as XXXXX\_V1.4.1.
3. *The Third Number (Vx.x.3) = Incremental Change:* This number should increase as you work, especially when you are experimenting with sections, or cutting or moving parts of the text. This process provides a trail of backups, giving you the ability to go back if needed (e.g., V1.3.1, V1.3.2, V1.3.3).

*Best Practices & Clarity Tips:*

To maintain a clear distinction between files, when receiving a version back with supervisor feedback, you should save that version with the supervisor’s initial after the number (e.g., XXXXX\_V1.3.34\_OH).

To avoid confusion regarding which version is which, ensure the **full filename, including the version number, is placed in the document header**. The header updates when you use print or print preview.