Exp19_Access_Ch02_HOEAssessment - Drama Club 1.0 | Access Chapter 2 Drama Club | Exp19_Access_Ch02

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#Exp19_Access_Ch02_HOEAssessment - Drama Club 1.0
#Exp19 Access Ch02 HOEAssessment Drama Club 1.0
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Project Description:
You are the treasurer of the local drama club, and have begun to create a database of potential donors and volunteers for your organization. You discovered that some donations have already been made, but the records are stored in an Excel workbook. You use your newly gained knowledge of Access to create a relational database to track the donors and their donations. You will begin by importing the Excel workbook into the database. You will create a table from scratch to track the dates for which volunteers have signed up to help, create relationships between the tables, and then create some baseline queries.



Start Access. Open the downloaded Access file named Exp19_Access_Ch2_HOEAssessment_Drama. Grader has automatically added your last name to the beginning of the filename. Save the file to the location where you are storing your files.
You will examine the data in the downloaded Excel worksheet to determine which field will become the primary key in the table and which field will become the foreign key so that you can join it to the existing table in the database.

Open the Donations.xlsx Excel workbook, examine the data, and close the workbook.

You will import the Excel workbook that contains donation information into the database.

Click the External Data tab, click New Data Source, point to From File in the Import & Link group, and then select Excel. Navigate to and select the Donations.xlsx workbook to be imported as a new table in the current database. Ensure that First Row Contains Column Headings is selected. Set the DonationID field Indexed option to Yes (No Duplicates). Select DonationID as the primary key when prompted and accept the table name Donations. Do not save the import steps.
Change the Data Type of the DonationID field to Short Text in Design view of the Donations table. Set the Field Size of DonationID to 5. Set the Field Size of DonorID to Long Integer. Save the changes and open the table in Datasheet view. Close the table.
You will create a new table that will enable the club to associate each donor who agrees to volunteer with dates in the database.

Create a new table in Design view. Add the following fields in Design view and set the properties as specified:

Add the primary key field as VolunteerID with the AutoNumber Data Type and Number assigned to a new volunteer activity. (type the period) as the Description. Set the Caption property to Volunteer ID.

Add DonorID with the Number Data Type and Donor Volunteer as the Description. Set the Caption property to Donor ID and the Required property to Yes.
Add VolunteerDate with the Date/Time Data Type. Set the Caption property to Volunteer Date. Switch to Datasheet view and save the table as Volunteer Dates when prompted. You will enter data into the table in a later step. Close the table.




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