Vendor Payment Automation
Accounting, Accounts Payable, General Manager, Owners – Lightspeed ePay, powered by REPAY, simplifies dealership Accounts Payable by consolidating vendor payments into a single, streamlined workflow. With the ability to execute virtual card, ACH, or check payments in one payment run, ePay reduces costs, minimizes manual tasks, and improves efficiency.
Our webinar will cover how Lightspeed ePay provides a seamless integration, payment security, easier ways to send payments, and potentially earn valuable rebates all within the Lightspeed DMS.
https://www.lightspeeddms.com/epay/
https://www.lightspeeddms.com/lightsp...
Recorded April 30, 2025
Lightspeed and REPAY hosted a joint webinar to introduce REPAY’s vendor payment automation integration within the Lightspeed DMS. The integration simplifies dealership accounts payable workflows, increases security, and offers potential for rebates—all with minimal setup.
What Is REPAY?
REPAY is a premier payment technology provider that offers secure and innovative solutions for B2B transactions, including:
Real-time vendor enrollment
Payment decisioning and bill pay network usage
Representative-assisted payments
Support across verticals like powersports, marine, trailer, and more
REPAY by the Numbers
Over 5,000 B2B clients
110,000+ vendor relationships
$4.4 billion in annual payments processed
Deep integration capabilities across software platforms
Lightspeed Integration Highlights
Presented by John McFarland, the integration within Lightspeed:
Requires minimal setup
Embeds E-Pay buttons directly into Lightspeed’s Accounts Payable interface
Allows dealerships to select and submit invoices for payment quickly
Uses assigned bank accounts and GL setup for direct integration
Displays payment status updates within vendor records (e.g., “REPAY Completed”)
Behind-the-Scenes: What Happens After You Click “E-Pay”
Spencer outlined how REPAY takes over once a dealership clicks “E-Pay” in Lightspeed:
REPAY receives invoice and vendor data from Lightspeed
REPAY verifies vendors and reaches out directly to confirm payment method
Payment is processed via one of three methods:
Virtual credit card
ACH (Automated Clearing House)
Check
Key Benefits to Dealerships
1. Enhanced Payment Security
96% of businesses faced fraud attempts in 2023—90% successful
REPAY helps reduce fraud by:
Validating bank accounts
Using Positive Pay on checks
Offering tokenized, one-time-use virtual credit cards
Detecting imposters via real-time vendor calls
2. Time Savings & Automation
No more check printing or envelope stuffing
Real-time updates in Lightspeed for every payment
Elimination of logins to third-party banking portals
3. Rebate Opportunities
When payments are made via virtual cards or vendor-paid ACH, dealerships earn rebates
Most clients earn more in rebates than they pay in fees
REPAY nets out small charges (e.g., postage or ACH fees) from your rebate payments
Virtual Credit Cards: A Closer Look
Single-use, digital cards created per payment
Secure—only valid for a specific vendor and invoice amount
Eliminates risk tied to shared corporate credit cards
Earns rebates for the dealership if the vendor accepts
ACH Payments: Streamlined & Verified
Includes complete remittance data for vendor reconciliation
REPAY handles ACH bank account validation
Vendors get clear details on how to apply funds
Fast, Easy Onboarding
REPAY contacts dealership within 1 day of expressing interest
No setup or monthly fees from Lightspeed or REPAY
Typical go-live time: 5 business days
All payments routed through a custodial account for extra control
Live Q&A Highlights
Q: Are there any fees to use REPAY?
A: No monthly fees. Small per-check or non-vendor-paid ACH charges are netted out of rebates.
Q: Can I still use my personal Amex?
A: Yes, but only outside the REPAY system. REPAY uses its own virtual cards for integration and rebate eligibility.
Q: Do I need to change my credit card provider?
A: No. REPAY issues its own virtual cards—no changes to your existing processor are required.
Q: How soon are vendors paid?
A: Payments are processed within 2–3 business days after invoice approval, faster than mailing checks.
Q: Are there lists of vendors already accepting REPAY?
A: REPAY has many existing relationships but treats each vendor-dealer connection individually to preserve terms.
Q: What if my vendor has special terms?
A: REPAY customizes the payment method to match your vendor relationship, even if others use different terms.
Final Notes
REPAY is fast, secure, and cost-effective
It automates manual AP work and gives time back to dealership teams
Lightspeed users can start earning rebates by switching from checks or ACH to virtual card payments
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