Скачать или смотреть Supplier Invoice Processing - Automate Invoices with n8n & Airtable!

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This video will show you an easy method to automate supplier invoice processing with Airtable, ChatGPT and n8n!

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=== Video details ===
Are you tired of the repetitive, mind-numbing task of manually processing supplier invoices? For any small business owner, handling incoming bills is a crucial but time-consuming process prone to human error. In this video, I'll show you how I built a fully automated system to handle this for my own business, saving countless hours and ensuring accuracy. We will construct an intelligent workflow that automatically reads incoming invoices from emails, extracts key information like invoice number, due date, and total amount, and then organizes it all into a clean, easy-to-manage approval system. This solution is designed to be both powerful and flexible, and I'm providing the templates and a step-by-step guide so you can set it up for your own business for free.

This automation is powered by a combination of three incredible tools: n8n, Airtable, and OpenAI's ChatGPT Vision. We'll use n8n as the central "brain" of our operation, orchestrating the entire workflow from start to finish. Supplier nvoices arriving as attachments in Gmail will trigger the process. We'll then use ChatGPT Vision's advanced capabilities to visually process the supplier invoice—whether it's a clean PDF or a simple photo of a paper document—and intelligently extract all the necessary data. Finally, all this information, including a copy of the invoice itself, will be neatly populated into an Airtable base, which will serve as our central database and a user-friendly interface for approvals and payment tracking.

The video begins with a live demonstration, showing you the end-to-end process in action: an invoice is received, and moments later, it appears in our Airtable dashboard ready for a one-click approval. After the demo, we'll dive into the setup process. I'll guide you through importing the provided n8n workflow and connecting the necessary credentials for Gmail, OpenAI, and Airtable. We'll also configure the Airtable base, setting up tables for vendors and invoices, and creating a clean interface that allows you to review and approve new invoices, as well as track which ones are due for payment.

This "human-in-the-loop" design ensures you maintain full control over the process while automating 95% of the work.

Whether you're looking to streamline your own business operations or build powerful solutions for your clients, this tutorial provides a practical, real-world example of how modern AI and automation tools can solve common business challenges. We'll briefly explore the capabilities of n8n and Airtable, showing you why they are the perfect combination for creating custom business applications without extensive coding. All the resources, including the n8n workflow and Airtable base templates, are linked below. If you're ready to reclaim your time from tedious administrative tasks, let's get started.

Chapters:

00:00 - The Most Boring Task in My Business
00:11 - The Automated Supplier Invoice Processing Solution
00:17 - The Tools We'll Use: n8n, Airtable & ChatGPT Vision
00:40 - Live Demo: From Email Invoice to Airtable in Seconds
01:31 - How You Can Get This For Your Business (Free Templates)
02:20 - Why I Chose n8n for Workflow Automation
03:20 - Why Airtable is More Than Just a Spreadsheet
05:12 - Setting Up the n8n Workflow
09:12 - Configuring the Airtable Base and Interfaces
11:59 - Final Thoughts & How to Get Help

#invoiceprocessing #automation