Скачать или смотреть How to Find and Rename PDF Files in Excel Using VBA

Learn how to use VBA in Excel to find specific PDF files in a folder and rename them based on values in your Excel sheet. This step-by-step guide will help you automate file management effortlessly.
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This video is based on the question https://stackoverflow.com/q/72463203/ asked by the user 'Mailo156' ( https://stackoverflow.com/u/13321185/ ) and on the answer https://stackoverflow.com/a/72465163/ provided by the user 'Tim Williams' ( https://stackoverflow.com/u/478884/ ) at 'Stack Overflow' website. Thanks to these great users and Stackexchange community for their contributions.

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How to Find and Rename PDF Files in Excel Using VBA

Managing files efficiently can be a tedious task, especially when dealing with numerous documents or PDFs that need to be renamed based on specific criteria. In this guide, we will explore how you can utilize Excel VBA to automate the process of finding and renaming files in a specific folder. This is particularly useful when you have a list of identifiers that correspond to parts of the filenames you want to change.

The Problem at a Glance

Many users find it challenging to rename multiple files based on content in their Excel sheets. For instance, you may have:

PDF files located in a folder (e.g., C:\MyFiles).

A list of numbers in Column D of your Excel sheet that are part of the filenames.

New names for these files specified in Column E.

Your goal is to write a VBA macro that will:

Search for the number in Column D within the filenames in the specified folder.

Rename the found files to the new names in Column E while keeping the file extension intact.

Handle the process automatically without manual intervention.

Breaking Down the Solution

Step 1: Setup Your Excel Environment

Before diving into VBA coding, ensure your Excel sheet is structured properly:

Place the identifiers (numbers) starting from cell D2 and downward.

Place the desired new filenames starting from cell E2 and downward.

Step 2: Write the VBA Macro

Here's the modified VBA code that accomplishes the task of finding and renaming files:

[[See Video to Reveal this Text or Code Snippet]]

Step 3: Explanation of the Code

Prompting for Folder Selection:
The GetFolderPath function opens a dialog box that allows users to pick a folder where the PDF files are stored. If no folder is selected, the macro will exit.

Looping Through Each Cell in Column D:
The macro iterates through each cell in Column D from row 2 down to the last filled row.

Finding and Renaming Files:

For each cell, it uses the Dir function to locate any file in the specified folder that contains the string value from Column D.

If a match is found, the Name function is used to rename the file to the new name provided in the corresponding cell in Column E, ensuring the file extension is kept as .pdf.

Step 4: Execute the Macro

To run this macro, follow these steps:

Open Excel and press Alt + F11 to access the VBA editor.

Insert a new module (Insert > Module) and copy the provided code into the module window.

Close the editor and return to Excel.

Run the macro by pressing Alt + F8, selecting FindReplace, and clicking 'Run'.

Conclusion

Automating the task of finding and renaming files can save you a significant amount of time, especially when handling large sets of data. By using the provided VBA code, you can easily find and rename PDF files in any folder based on values in your Excel sheet.

Feel free to modify the code further to suit your needs, such as adding error handling or adjusting the columns used for file identification and renaming.

With these steps, you should streamline your file management tasks and tackle them with ease!