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AI integration is NOT about chasing every shiny new tool for your business. In fact, if you try to do that, you’ll burn out faster than a ChatGPT server during peak hours! It feels like every day 50 new AI tools are launching. And you’re falling behind if you’re not using all of them.

Just like hiring interns, integrating AI isn’t like finding a smart, highly trained new graduate and then scrambling to find random tasks for them, or hiring them just because they graduated from a top school. Sure, they might do an okay job, but without a clear purpose, you’ll only get average results.

If you first define what tasks you need help with and what skills are required, you’ll be able to get from the AI tools. So it’s about thinking TASKS first, not TOOLS first.

👇 This is the tool that I used to generate my AI Avatar and this video!
https://heygen.com/?sid=rewardful&via...

Ask yourself: What are the repetitive, time-consuming, or tedious tasks I do every day? Those are your best candidates for AI delegation.

👉 How you should do this:
1. List your top 10 repetitive tasks.
2. Pick 1-2 to delegate to AI this week.
3. Find the best tool for it.

Remember, you’re the CEO. Hire AI like a visionary leader, not like a kid in a candy store grabbing everything in sight.

Here are 4 universal tasks that almost anyone can delegate to AI right away:

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🔴 1. Note-Taking & Meeting Summaries
AI can join calls, transcribe conversations, highlight key points, and even generate action items.

👉 Tasks to Delegate: Summarizing team meetings for you.
⚈ Tools:
Otter.ai
Fireflies.ai
If you don’t want to or can’t integrate the tools into your calendar, ChatGPT can also turn raw notes into reports.

👉 Tasks to Delegate: Pull quotes or decisions from long discussions.
⚈ Tools:
Notion AI
Grain

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🔴 2. Email & Message Overload
AI can Sort, prioritize, draft replies, and even send templated responses.

👉 Tasks to Delegate: Filtering urgent emails and draft replies
⚈ Tools:
ChatGPT’s "Advanced Data Analysis" feature


👉 Tasks to Delegate: For email prioritizing
⚈ Tools:
Superhuman
SaneBox.

👉 Tasks to Delegate: Auto-responding to common queries.
⚈ Tools:
Gmail’s "Smart Reply,
Missive

3:44
🔴 3. Research & Data Digestion
AI can Scan articles, summarize reports, or compare data in seconds.

👉 Tasks to Delegate: Summarizing long PDFs or whitepapers, or Competitor research
⚈ Tool:
ChatGPT
Perplexity plugin for real-time web research

👉 Tasks to Delegate: Competitor research
⚈ Tools:
Bardeen
MarketMuse

4:10
🔴 4. Scheduling & Admin Work
AI can Book meetings, set reminders, and manage calendars.

👉 Tasks to delegate: Coordinating time zones and sending invites
⚈ Tools:
Reclaim.ai. It syncs with Google Calendar and auto-schedules based on priorities. If you pair it with ChatGPT, you can make it draft calendar invites.
Clockwise
Reclaim

👉 Tasks to delegate: Automating expense reports
⚈ Tools:
Ramp
Zapier


Why start with these tasks:
They’re high-volume, repetitive, and time-consuming tasks, but also low-risk to delegate.

6:02
🧑‍💼 YOUR HOMEWORK
1. List your repetitive tasks
2. Decide on the first task to delegate to AI this week.

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