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Learn how to easily import `.accdb` Access databases into SQL Server 2019 without running into compatibility issues.
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Importing .accdb Databases into SQL Server 2019: A Simple Guide

Are you facing challenges while trying to import an .accdb database from Access into SQL Server 2019? If so, you are not alone! Many users encounter difficulties, especially with the new features and changes in the 2019 version. The older methods may not be applicable, and you might feel stuck when you see the SQL Server Import/Export Utility expecting .mdb files and throwing errors for .accdb files. But fear not! This guide will guide you through a straightforward solution to successfully import your .accdb files into SQL Server 2019.

Understanding the Problem

When you're trying to import an Access database file (.accdb) into SQL Server 2019, you'll often run into issues. These mainly stem from the following:

The SQL Server Import/Export Utility defaults to only recognizing .mdb files.

Error messages indicating compatibility issues, even when using recent versions of Microsoft Office.

These challenges can be frustrating, but there is a simple workaround that can help get your database migrated efficiently.

Solution: Step-by-Step Guide

Step 1: Access Provider Selection

Start by launching the SQL Server Import and Export Wizard. When you reach the data source selection step, you need to choose the correct Microsoft Access provider. You have two primary options:

Microsoft Access (Microsoft Access Database Engine)

Microsoft Access (Microsoft.ACE.OLEDB.16.0)

Make sure to select one of these providers for your import process.

Step 2: Choosing the Right File Type

On the Data Source page, you will see an option to browse for your Access database file. When you click to browse:

Change the File Type: In the file type dropdown, rather than selecting the pre-defined option for Microsoft Access Files (*.mdb), opt for All Files (.). This allows you to view all file types in the directory.

Select Your .accdb File: Locate your .accdb file and select it.

Step 3: Complete the Import Process

After selecting your .accdb file with the above method, you should be able to proceed with the import wizard without encountering the previous errors. Follow the prompt on the screen to complete the setup and import your database.

Additional Tips

Providers Installation: Ensure that you have the relevant Access database engine installed. The options listed earlier are commonly bundled with Microsoft Office installations.

Test with a Sample Database: If you’re unsure or encounter any issues, try importing a sample .accdb database first. This can help identify if the problem lies with the specific database file you’re working with.

Conclusion

Importing .accdb databases from Access into SQL Server 2019 doesn’t have to be a tedious task. By following the simple steps outlined in this post, you’ll be able to navigate around the challenges and import your files successfully. Remember to adjust the file type option and select the right Access provider, and you'll be on your way to a seamless data migration experience. Good luck with your import, and happy data management!