Скачать или смотреть How to Use Item Receipts in QuickBooks Enterprise

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Call brief
Alisha from Fourlane discussed the use of item receipts in QuickBooks Enterprise, highlighting the differences between item receipts and bills, and demonstrating how to efficiently manage inventory through partial receipts, cost updates, and converting item receipts to bills for payment. She emphasized the importance of maintaining accurate real-time inventory records and provided guidance on creating invoices directly from item receipts to avoid negative inventory.

Key points
1. Item receipts in QuickBooks Enterprise record the receipt of inventory items before a vendor bill is received.
2. Item receipts are financial transactions that update inventory quantities and the general ledger, unlike non-financial purchase orders.
3. When receiving items without a cost assigned, QuickBooks prompts to update the item's cost or make the change for the current transaction only.
4. Item receipts can be used to record free or unexpected items received, avoiding negative inventory. The cost can be offset using a GL account.
5. Item receipts appear on the AP aging report, but cannot be directly paid - they must first be converted to a bill.
6. Receiving items via an item receipt allows invoicing customers immediately, preventing negative inventory.
7. To pay a vendor, the item receipt must be converted to a bill first. QuickBooks does not allow directly paying an item receipt.
8. Item receipts can handle differences in quantities or costs compared to the purchase order.
9. The item receipt date is important to record the actual date the items were received.
10. QuickBooks provides a streamlined process to receive inventory against an existing purchase order.

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